Careers

Accounting Associate (CORP)

Application Deadline: August 18, 2023 Location: Irvine, California, United States

ACCOUNTING ASSOCIATE CORP ADMIN – Irvine. F/T, Monday - Friday, 8 am - 5 pm.

Responsibilities Include:

Credit Card Expenses

• Matches supporting documentation (invoices, shipping documents, etc.) to purchase orders, verifies accuracy of supporting documentation and purchase orders prepared by program staff, follows up with program staff questions and additional support required, addresses questions and provides support to program staff for credit card transactions.
• Reviews purchase orders for appropriateness of information and authorized approvals; reviews all purchase orders for appropriate documentation and approvals prior to entry and submission to Controller for final approval.
• Enters and processes credit card expenses into AccuFund. Ensure proper documentation is received for all transactions and all transactions are appropriately coded and authorized.
• Prepares any subsequent journal entries to reclassify costs or expense items recorded as prepaids.
• Ensures that all transactions are processed in accordance with organizational policies and procedures and generally accepted accounting principles; maintains files and provide documentation as needed.
• Ensures complete and accurate general ledger coding for all credit card transactions.

Payroll

• Assist Payroll Administrator with review of payroll forms, timesheet entry and review and audit of timesheets.
• Supports payroll with filing of confidential documentation and assists with alphabetizing timesheets for organizational and record keeping purposes as needed.
• Serves as backup for Payroll Administrator for payroll processing.
• Supports payroll with additional entry, review and filing as required.

Clerical Accounting Duties

• Be a resource for the accounting department for various clerical duties including filing and scanning of various documents.
• Provide audit support as requested through assisting with sample preparation or
• Reviews all documents for completeness and accuracy prior to filing and scanning. This includes proper approvals, complete documentation, and adherence to organizational policies and procedures and generally accepted accounting principles.
• Prepare checks for mailing after they are processed by accounts payable. Mails out checks and or delivers to the corresponding party per instructions provided on check requests.
• Ensures that all transactions are processed in accordance with organizational policies and procedures and generally accepted accounting principles.
• Maintains electronic and hard copy files and provide documentation as needed

General Accounting and Month End Close

• Perform account reconciliations as assigned for month end close process.
• Supports grant audits and annual audits as requested.
• Completes tasks as assigned for month end close process.
• Performs other related duties as required by the Controller and/ or the Chief Financial Officer.

Requirements Include:

• Associate’s Degree in Accounting required, Bachelor’s Degree preferred.
• 1-2 years of related accounting experience required.
• Working experience with Microsoft Excel and knowledge of server-based accounting software applications.
• Requires effective written and verbal communication skills and mathematical ability.

Starting pay range: $23.25 - $25.00 hourly

Equal Opportunity Employer Waymakers is an equal opportunity employer who is committed to and complies with all applicable federal, state, and local laws regarding recruitment and hiring. All qualified applicants are considered for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other category protected by applicable federal, state and/or local laws.